Some times it may be necessary to save an important email message as a PDF file or Word document for future reference.
Here is a simple tutorial on how to save Gmail into a PDF file or Microsoft Word document without using any software.
1. Log in your Gmail account and click on the setting tab (top right corner) and click the Lab.
2. Select ‘Create a Document’ and enable this (see screenshot)
3. Now a new ‘Create a document” feature has been enabled and you can see it in the right side of your Gmail.
4. Now open a Gmail message that you wan to save as PDF or Word document.
5. Then click ‘Create a document’ which will open your Google doc. If want, you can edit your document now. Then save and close your message.
6. Then select your newly saved document and click ‘More actions’ (see screen shot). Then select ‘Export’.
7. Now select an option from the dropdown menu (see screenshot) – PDF, Word document, Open Office, etc. and click ‘Download’ button to save it on your computer.
The whole steps requires a few time only. Hope this tutorial will help you save your important email messages as PDF or Word document into your computer.
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Yes, very nice information. This will help me to save my mail in word format. I use this tip and delete all important mail from gmail account.
Good Article. Helped me in saving some important mails.
–meera
Brilliant! This is exactly what I needed. Thank you so much!
Very helpful indeed… Thanks!
Thank you very much ! Just what I was looking for…SPOT ON !!
this was exactly what i was looking for and so very helpful – just a note – i did not get the ‘create a document’ feature under ‘print all’ as you suggested, i had to open a new window first. THANKS
This definately does not work. I have an email with a table and as soon as I create the document, I lose all formating on the table!
You say the first step to save an important email message as a PDF file is to click the “Settings” tab tab at the upper right hand corner after logging into gmail. Fine and dandy, but there is NO “SETTINGS” TAB in the upper right hand corner. This is bogas because there IS NO SETTING TAB in the upper right corner. Get it together guys !!! RD Sent: Tue Sept 13, 2011 17:17:17
Hi, thanks for the comment. Because of Gmail’s new interface, there are slight changes. Now there is now Setting tab, instead it is Option. Just click ‘round spring’ icon (shown right side of your profile name) and choose Lab option. That’s all.
Hi,
I was not able to do this until I read JK’s response. Thank you. But what does not transfer to either a word doc or PDF are the details: subject, who sent to who and when? It appears to be easier to copy and paste to a word doc. with all the details. Unless I’m missing a step?
I am having trouble….I see the ‘spring’ icon and when I click on it the options I have are mail settings and mail help……can you please explain a little more. I am obviously new to gmail! THANKS
Help. All goes well until I enable “Create a document” and save it. When I open gmail message, nothing appears on screen to right of “reply” box, I have reindicated “Create a document” 2 or 3 times and have closed and reopened gmail, but option still doesn’t appear. What to do?
It will appear under the ‘More’ tab, top center of the mail window.
The image does not export into the doc. Any setting required to have that feature?
I am trying to save an email with attachments, but when I go through the above process, the attachments are discarded. I’ve tried to save to all types of file formats available. Did anyone have any luck with this?