Convert and save Gmail into PDF or Word Document without any software

Some times it may be necessary to save an important email message as a PDF file or Word document for future reference.

Here is a simple tutorial on how to save Gmail into a PDF file or Microsoft Word document without using any software.

1. Log in your Gmail account and click on the setting tab (top right corner) and click  the Lab.

2. Select ‘Create a Document’ and enable this (see screenshot)Gmail-to-pdf1

3. Now a new ‘Create a document” feature has been enabled and you can see it in the right side of your Gmail.gmail-to-pdf2

4. Now open a Gmail message that you wan to save as PDF or Word document.

5. Then click ‘Create a document’ which will open your Google doc. If want, you can edit your document now. Then save and close your message.

6. Then select your newly saved document and click ‘More actions’ (see screen shot). Then select ‘Export’.Gmail-topdf3

7. Now select an option from the dropdown menu (see screenshot) – PDF, Word document, Open Office, etc. and click ‘Download’ button to save it on your computer.Gmail-to-pdf4

The whole steps requires a few time only. Hope this tutorial will help you save your important email messages as PDF or Word document into your computer.

Kannan is a computer and Android enthusiast, a blogger by passion and a tech freak. His always ready-to-help attitude, knowledge and hard work is what drives him.

23 Comments

  1. Sarpras @ Articles Blog

    Mar 16, 2010 at 6:35 am

    Yes, very nice information. This will help me to save my mail in word format. I use this tip and delete all important mail from gmail account.

  2. meera

    Nov 6, 2010 at 5:14 pm

    Good Article. Helped me in saving some important mails.

    –meera

  3. ClaireJeepChick

    Apr 7, 2011 at 7:55 pm

    Brilliant! This is exactly what I needed. Thank you so much!

  4. Cristina

    May 12, 2011 at 10:31 pm

    Very helpful indeed… Thanks! :)

  5. Amit

    Jul 6, 2011 at 10:59 am

    Thank you very much ! Just what I was looking for…SPOT ON !!

  6. Nancy

    Aug 31, 2011 at 8:35 pm

    this was exactly what i was looking for and so very helpful – just a note – i did not get the ‘create a document’ feature under ‘print all’ as you suggested, i had to open a new window first. THANKS

  7. petcomp

    Sep 6, 2011 at 1:59 pm

    This definately does not work. I have an email with a table and as soon as I create the document, I lose all formating on the table!

  8. RONALD S. DRAPER

    Sep 14, 2011 at 12:18 am

    You say the first step to save an important email message as a PDF file is to click the “Settings” tab tab at the upper right hand corner after logging into gmail. Fine and dandy, but there is NO “SETTINGS” TAB in the upper right hand corner. This is bogas because there IS NO SETTING TAB in the upper right corner. Get it together guys !!! RD Sent: Tue Sept 13, 2011 17:17:17

    • JK(admin)

      Sep 14, 2011 at 5:28 am

      Hi, thanks for the comment. Because of Gmail’s new interface, there are slight changes. Now there is now Setting tab, instead it is Option. Just click ‘round spring’ icon (shown right side of your profile name) and choose Lab option. That’s all.

  9. DONNA JUCKETT

    Sep 20, 2011 at 11:53 pm

    Hi,
    I was not able to do this until I read JK’s response. Thank you. But what does not transfer to either a word doc or PDF are the details: subject, who sent to who and when? It appears to be easier to copy and paste to a word doc. with all the details. Unless I’m missing a step?

  10. Sara

    Sep 22, 2011 at 6:15 pm

    I am having trouble….I see the ‘spring’ icon and when I click on it the options I have are mail settings and mail help……can you please explain a little more. I am obviously new to gmail! THANKS

  11. Jim Greene

    Sep 25, 2011 at 4:01 am

    Help. All goes well until I enable “Create a document” and save it. When I open gmail message, nothing appears on screen to right of “reply” box, I have reindicated “Create a document” 2 or 3 times and have closed and reopened gmail, but option still doesn’t appear. What to do?

    • Avi

      Nov 3, 2011 at 3:49 am

      It will appear under the ‘More’ tab, top center of the mail window.

  12. alienif

    Nov 15, 2011 at 4:06 am

    The image does not export into the doc. Any setting required to have that feature?

  13. NicolaR

    Jan 19, 2012 at 4:02 pm

    I am trying to save an email with attachments, but when I go through the above process, the attachments are discarded. I’ve tried to save to all types of file formats available. Did anyone have any luck with this?

  14. Gavin Walsh

    Mar 12, 2012 at 10:42 pm

    can you not save emails that are not from google e.g. emails that you receive or send to hotmail. help would be grateful

  15. Gabriel Nahmias

    May 23, 2012 at 8:22 pm

    Ok, I have gone through this and this tutorial, although well structured, is useless to me. Here is what I found:

    Go here: https://mail.google.com/mail/u/0/#settings/labs

    Enable “Create a Document”

    Go way down all the way to the bottom and click “Save Changes.”

    Wait a good while for the change.

    Realize that it doesn’t work (at least on my end).

    Then note: THIS IS ALL USELESS. CLICK PRINT BUTTON ON MESSAGES YOU WANT SAVED AND USE DESTINATION TO SAVE AS PDF!!! AAAAAAAAAAH!!!

  16. janet

    Aug 23, 2012 at 4:32 pm

    Thank you! I skipped numbers 6 &7 and just printed the document to pdf and then saved it. Works so well!

  17. Ayesh

    Nov 15, 2012 at 3:48 pm

    Thanks for the tip. Didn’t realize there is such easy way to download as a PDF.

  18. EF Walls

    Dec 7, 2012 at 9:36 pm

    Is there a way to have the attachments to the e-mail included in the conversion to .pdf, as MS Outlook does, other than manually having to save the attachments and then using “insert pages” in in the .pdf’ed e-mail?

  19. Ary Stuifbergen

    Jan 16, 2013 at 5:10 pm

    When pictures are within the gmail body, it will not be included.
    I have a table with pictures and text.
    The table is there, but no pictures.
    ??? How to get a copy of this kind of messages????

  20. Dimitra

    Apr 28, 2013 at 12:43 am

    Does this feature still exist? I need it ASAP and haven’t been able to locate it. Please advise!

    • Kannan

      Apr 29, 2013 at 3:30 pm

      I think the feature isn’t available now. However, you can use print feature to save your email as pdf document?

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